IM&T Strategy - Implementation Plan Review

IM&T Strategy - Implementation Plan Review
(Period: October 2000 to March 2002)

And Revised Three Year Rolling Plan

Commissioners Dataset

Start Date: October 2001 Completion Date: December 2001

Defer start of project until the guidance and structures surrounding Local Health and Social Care Groups are clarified. Include consideration of LHSCGs information requirements as part of the scoping paper. Amend start date to January 2003 and completion date to March 2003. This links with PFA 2002/03 Action 2.1.

Demographic Information Services

Start Date: October 2000 Completion Date: September 2003

Information Services staff continue to actively participate in regional projects such as the List Inflation Group and the UPCI (now known as the Health and Care Number) project.

Practice list size information relating to Dentists is now being received from CSA. The publication of Census 2001 data is awaited. This is an ongoing project, extend timescales through to September 2004. This links with PFA 2002/03 Action 15.1.

Central Knowledge Management System

Start Date: October 2001 Completion Date: March 2002

Slip the production of the scoping paper 12 months until October 2002 due to current workload pressures.

Interagency Flows

Start Date: April 2001 Completion Date: September 2003

Information Services staff continue to play a key role in the development of information flows for targeted services and areas with Education and Library Boards, Housing Executive, Police Service of Northern Ireland and Voluntary Organisations. Ongoing work accordingly extend timescales to September 2004. This links with PFA 2002/03 Action 1.1.

Activity and Outcome Measures

Start Date: October 2000 Completion Date: September 2003

During this period the focus has been on working with the other Boards and appropriate Trusts to develop a common understanding of what constitutes ambulatory services. Currently drawing up guidance to ensure consistent recording of ambulatory activity. The development of activity and outcome measures is an ongoing project, extend timescales through to September 2004. This links with PFA 2002/03 Action 13.2.

Development of Financial Information Flows

Start Date: October 2000 Completion Date: September 2002

The specification of the data items has been completed along with the evaluation of potential information sources. Software is currently being developed. This links with PFA 2002/03 Action 13.2.

Waiting List Dataset Extract - Acute

Start Date: October 2000 Completion Date: March 2001

The inpatient dataset has been agreed, tested and is being received monthly from Acute Trusts. The data items for the outpatient dataset have been agreed. Amendments are required to Trusts software and the project cannot proceed further until staff from the Directorate of Information Systems (DIS) make the necessary amendments to the software. It is suggested that the completion date be extended to March 2003 to facilitate software amendment, testing and the introduction of a monthly extract flow. This links with PFA 2002/03 Action 5.11.

Waiting List Dataset Extract - PAMs

Start Date: October 2000 Completion Date: September 2003

The specification of data items for the PAMs waiting list dataset has been completed. A phased programme for the delivery of PAMs waiting list data has been produced and the information has started to flow from the initial PAMs groups. This links with PFA 2002/03 Action 5.11.

Development of Dental Information Flows

Start Date: October 2001 Completion Date: September 2002

Slip project by 12 months due to current workload pressures. Completion will now be September 2003.

Day Care/Day Centre Activity Information

Start Date: October 2000 Completion Date: September 2001

Day care information has been collected for inclusion in the Programme of Care Strategies. No further work is required for this project.

Care Management Returns

Start Date: October 2000 Completion Date: March 2001

The data items have been specified. An electronic flow of information has commenced from Homefirst Trust. Currently receiving a paper flow of information from Causeway Trust. Extracts of Care Management databases have been developed within both Homefirst and Causeway Trusts and these are forwarded to the Board each month. However, the data is for residential and nursing home packages and does not include domiciliary care. Extend timescale to September 2002. This links with PFA 2002/03 Action 4.1.

Domiciliary Care Information

Start Date: April 2001 Completion Date: March 2002

Information relating to home help and respite activity is being provided. This is an ongoing project extend timescales to September 2004. This links with PFA 2002/03 Action 4.1.

Community Service Activity at Muckamore Abbey

Start Date: October 2000 Completion Date: March 2002

It is recommended that this project be dropped as it has been overtaken by the Regional Muckamore Project which is looking at the development of a core hospital and the implications for the development of supporting community infrastructure.

Winter Pressures Dataset

Start Date: October 2000 Completion Date: November 2001

The Board's Winter Pressures monitoring has been harmonised to fit with the Department's requirement in order to minimise workload on Trusts. It is understood that winter pressures monitoring will be an ongoing requirement for the foreseeable future and accordingly will be factored into future implementation plans spanning the winter months. This links with PFA 2002/03 Action 4.4.

ICU/CICU/HDU Information

Start Date: April 2001 Completion Date: September 2002

Basic snapshot information on the number of ICU, PICU and HDU levels available each day at 9.00 am has been developed using the Emergency Admission Co-ordination Centre. There is a need to develop more detailed information relating to actual bed usage. It is recommended that this project be extended through to September 2003.

Children's Services Planning/Childcare Partnership

Start Date: October 2000 Completion Date: September 2002

An Information Sub-Group has been established and a report produced identifying the gaps in available information. The report also made recommendations as how to address the gaps. Information Services staff continue to be part of each CSP Sub Group as well as participating on the Regional Group developing a core dataset of information available from each of the agencies/organisations involved in the CSP process. It is recommended that since this is an ongoing process, the timescales should be extended through to September 2004. This links with PFA 2002/03 Action 1.1.

Information to Support Equality Schemes

Start Date: October 2000 Completion Date: March 2002

Information Services staff continue to participate in the Regional Equality Information Steering Group and Sub Groups. An audit of the availability of information on the nine equality groupings on each information system used by Trusts has been carried out and a report drafted. Work will be ongoing over the next 2/3 years to upgrade information systems to facilitate the capture of equality information. This will be an ongoing project and it is recommended that the timescales be extended through to September 2004. This links with PFA 2002/03 Action 16.1 - 16.5.

Development of Policies and Procedures

Start Date: October 2000 Completion Date: September 2003

The Information Communication and Technology Security Policy was approved by the Board in November 2001. The amendment of existing policies and procedures and the introduction of new ones as required is an ongoing process. Timescales should be extended through to September 2004.

Development of Infrastructure

Start date: October 2000 Completion Date: September 2003

Computing hardware continues to be replaced and software upgraded as necessary. It has been decided not to replace the Finance Server in County Hall due to the impact of the HPSS Server Consolidation Programme which will consolidate services for NIHPSS on a single site. This is an ongoing project and the timescales should be extended through to September 2004. This links with PFA 2002/03 Action 15.2.

Development of Intranet/Internet

Start Date: October 2000 Completion Date: September 2003

Both sites have been established and are updated regularly with, for example, a synopsis of the papers for Board meetings. This is an ongoing project and the timescales should be extended through to September 2004.

CSA Primary Care Information

Start Date: October 2000 Completion Date: October 2002

Prescribing and dispensing data is now been received and proclarity software installed.

This is an ongoing project and the timescales should be extended through to September 2004. This links with PFA 2002/03 Action 2.6.

GP Clinical Information Systems - Improved Analysis/Linking Morbidity and Chronic Disease Management Data and Prescribing Guidelines

Start Date: October 2000 Completion Date: October 2003

Information Services staff continue to work with CSA to develop the existing information flows. Staff are also visiting practices to promote and develop the use of practices' clinical information systems. This is a series of three linked projects which is ongoing and the timescales should be extended through to September 2004. This links with PFA 2002/03 Action 2.5, 2.6, and 2.8.

Primary Care Benchmarking Indicators

Start Date: October 2000 Completion Date: September 2002

Indicators include Health Promotion, Chronic Disease Management and GMS Services Payments. This is an ongoing Project. Primary Care Benchmarking will be expanded to include new GP contract. Extend timescales through to September 2004. This links with PFA 2002/03 Action 2.13.

Primary Care Practitioner Profiles

Start Date: October 2000 Completion Date: September 2003

Initial specification of data items has been completed and information flows in respect of GP Practices, Dentists, Pharmacists and Optometrists have commenced. This is an ongoing project and timescales should be extended through to September 2004. This links with PFA 2002/03 Action 2.1.

Efficiency Improvements Using EDI - General Medical Services

Start Date: October 2001 Completion Date: September 2003

Project implementation is outside the control of the Board. Directorate of Information Systems and the CSA have projects underway which should progress this and Board staff are involved in these projects. The main projects are the implementation of the Exeter system at the CSA , the UPCI project and the GP ICT Modernisation project.

Efficiency Improvements Using EDI - Dental

Start Date: October 2000 Completion Date: September 2003

Project implementation is outside the control of the Board. Directorate of Information Systems and the Department have no plans to move on this project in the near future. Remove from Implementation Plans.

Efficiency Improvements Using EDI - Pharmacy

Start Date: October 2000 Completion Date: September 2003

Project implementation is outside the control of the Board. Directorate of Information Systems and the Department have no plans to move on this project in the near future. Remove from Implementation Plans.

Efficiency Improvements Using EDI - Ophthalmic

Start Date: October 2002 Completion Date: September 2993

Project implementation outside control of Board. Directorate of Information Systems and the Department have no plans to move on this project in the near future. Remove from Implementation Plans.

Prescribing Information for Acute Hospitals

Start Date: October 2002 Completion Date: September 2003

Project not scheduled to commence until October 2002.

Training Needs Analysis and Organisational Development

Start Date: October 2000 Completion Date: March 2001

Training needs analysis has been conducted and individual training needs identified. Training courses being identified. Data Protection Act 1998 awareness sessions held for staff at Board Headquarters, Registration and Inspection Unit and for Primary Care Practitioners. Identification of training needs and organizational development is an ongoing task. Extend timescales through to September 2004.